Content - CLX.ArchiveBox

CLX.ArchiveBox

The safest route to the paperless archive.

    • What the CLX.ArchiveBox can do for you

      The CLX.ArchiveBox signs and archives all of your invoices and business documents in digital form, in the smallest possible space, and with full legal compliance. This low-cost solution can be integrated quickly and easily into your existing environment, and it adapts flexibly to your processes and workflows.

      Nevertheless, the CLX.ArchiveBox is more than just an electronic archive. It makes handling your customer and supplier invoices, as well as all your business documentation, easy, fast and efficient, because it can do everything you need when you need it and it grows to meet your requirements. It can communicate both internally and externally, send and receive electronic invoices, and automate procedures and processes.

      In other words, The CLX.ArchiveBox does exactly what you expect from it, at a surprisingly attractive price.

  • The most secure path to the paperless archive

    The CLX.ArchiveBox is a reliable all-round device that can do exactly what you need at any given time. Legally compliant signing and electronically archiving invoices and documents is one of its basic functions. Checking and forwarding digitised invoices and documents, and sending them to customers or receiving them from suppliers, are also part of the package according to your wishes, and are largely automated.

    But above all, the CLX.ArchiveBox makes storage rooms, physical archives, endless rows of shelves and costly searching unnecessary. Invoices and documents from decades back remain securely stored in the smallest possible space and can be found immediately when they are needed. The CLX.ArchiveBox is your economical electronic archive, which completely fulfils all statutory requirements.

    Signing 

    As a strong network player, the CLX.ArchiveBox automates most of the tasks related to your invoices. It signs the invoices from your business software in a legally compliant manner and makes them available for further processing: automatic archiving, dispatch to customers or forwarding to other departments – the CLX.ArchiveBox can do it all.

    Naturally, it can also handle invoices from your suppliers. Printed invoices can be scanned, signed and archived. Electronic invoices from your suppliers can also be received over any desired channel. The CLX.ArchiveBox automatically looks after signature checking, forwards the invoices within your organisation, and archives documents in a legally compliant manner.

    Archiving 

    The key to the paperless archive is called CLX.ArchiveBox. What previously filled rooms and rows of shelves now fits on your desktop. Documents from past years and decades, securely stored in the CLX.ArchiveBox. Signed, retrievable immediately, and of course fully compliant with legal requirements.

    The CLX.ArchiveBox saves time, money, stress and space, and accelerates processes – and your investment in this intelligent solution is amortised in virtually no time.

    Sending and receiving

    Your CLX.ArchiveBox is a communication wizard, either on request or automatically. When, with whom and how you want to communicate are entirely up to you. For example, the CLX.ArchiveBox imports customer invoices from your business software, signs and archives the documents, and sends the signed invoices directly to your customers if so desired, in the form you desire. It can receive invoices from your suppliers and forward them to your choice of destination for processing.

    The CLX.ArchiveBox is not a one-way street; it communicates in all desired directions. Sending and receiving, invoices and documents, signing and archiving – everything the way you want it and according to your specifications.

    Flexible and expandable

    One of the outstanding characteristics of the CLX.ArchiveBox is that the basic configuration can do everything you need. It also grows with your needs as desired. It never says no to special requirements, and it sets no limits. In addition to the low procurement cost, the flexibility of the CLX.ArchiveBox protects your investment in the longer term.

    Key benefits at a glance

    • Digital archive in the smallest possible space
    • Legally compliant signing of invoices and documents
    • Signature checking (e.g. bank vouchers)
    • Sending and receiving invoices and documents (optional)
    • Fast, trouble-free integration
    • ERP compatible
    • Low-cost solution
    • Simple, fast and secure
    • Fulfils all legal requirements


    CLX.ArchiveBox – the intelligent, economical and legally compliant solution for your company, which saves time, money, stress and archive space.

  • Plug & Play: easy integration

    The CLX.ArchiveBox is not only flexible, versatile and economical – it's also highly-adaptable. It integrates immediately into your existing environment. This means that The CLX.ArchiveBox adjusts to how you work, so you don't have to adjust to how it works. There's no need for changes to existing processes. The CLX.ArchiveBox gets along with other equipment, applications, processes and workflows in its environment; it integrates seamlessly as a team player.

    Fast integration

    Your digital archive makes things easy for you and acts like part of your network right off the bat. The CLX.ArchiveBox is Plug & Play and ready to go. You will notice your new assistant only in positive terms: it saves time, money and stress. And you benefit from extended features and functions that automate and rationalise processes and save you costly archiving space.

    ERP compatible

    Your processes and workflow remain unchanged. The CLX.ArchiveBox steps in at the right time in your network. It signs and archives invoices that you have generated in your accounting or business software. It supplies documents and invoices from your specified drives or sends various things to your customers, suppliers and partner companies. Digitised and signed in legally compliant for.

    At home on all platforms

    The CLX.ArchiveBox works with any desired operating system. It is fully Plug & Play, with no need for additional software. The training effort is next to nothing thanks to the intelligent user interface. The CLX.ArchiveBox is self-explanatory and intuitive in use. You and your employees will feel comfortable with the CLX.ArchiveBox right from the start.

    Compatibility

    The CLX.ArchiveBox is compatible with the operating systems listed below.

    Operating systems                           Compatible
    Linux Ok
    Mac OS 9 Ok
    Mac OS X Ok
    Mac OS X (Intel) Ok
    Mac OS X Lion -
    Mac OS X Snow Leopard Ok
    Terminal servers and fat clients -
    Terminal servers and thin clients -
    Windows 2000 Ok
    Windows 7 32-bit Ok
    Windows 7 64-bit Ok
    Windows 98 Ok
    Windows ME Ok
    Windows NT 4.0 Ok
    Windows Vista 32-bit Ok
    Windows Vista 64-bit Ok
    Windows XP 32-bit Ok
    Windows XP 64-bit Ok

      Security is always foremost

      Your electronic archive lets you sleep soundly. The CLX.ArchiveBox performs automated backups on the network to safeguard archived documents. If you want to have even more security, you can protect your data reliably with additional external backups.

      Specifications

      • Dimensions (LxWxH): 275 x 175 x 60 mm
      • Weight 2.4 kg
      • Colour Black
      • Low noise level – passive cooling
      • Required drive Network connection

      All operations related to invoices and documents are continuously logged and automatically recorded in a journal. The CLX.ArchiveBox is therefore never at a loss for words and never mislays an important document. That saves time and lets you find what you're looking for at any time with just a few clicks and no detours.

    • Order the basic package

      The basic package gives you a ready-to-use CLX.ArchiveBox. It can do everything you need for signing invoices and documents and archiving them in accordance with legal requirements.

      Package prices start at CHF 4,950 (including VAT).

      Continuous maintenance (your no-risks package).

       

    • Show all / Hide all

      What do I actually need to archive?
      Customer and supplier invoices, as well as all types of documents in your key business documentation.
      Category: CLX.Archivebox
      Why can't I simply archive documents on my hard disk?
      Because invoices and documents stored on your hard disk without digital signatures are not archived in accordance with legal requirements, this means they must also be archived as printed copies. The CLX.ArchiveBox signs and archives your documents automatically and fully in accordance with legal requirements, eliminating the need for a paper archive.
      Category: CLX.Archivebox
      What formats can be signed digitally?
      All electronic documents can be signed. With PDF and XML documents the signature is integrated. With all other documents, a supplementary signature file is generated.
      Category: CLX.Archivebox
      Do digital signatures create more work for me?
      No. Your CLX.ArchiveBox automatically signs and archives your invoices and documents.
      Category: CLX.Archivebox
      Does the CLX.ArchiveBox also check the signatures of incoming documents?
      Yes, the CLX.ArchiveBox automatically checks the signatures of account statements (from financial institutions), transaction slips (asset management) and other documents. This way you can be certain that all documents, whether internal or external, are archived in accordance with legal requirements.
      Category: CLX.Archivebox
      I manage several companies; do I need a separate CLX.ArchiveBox for each company?
      Each CLX.ArchiveBox manages just one VAT number. However, client support is possible; please contact us for more information.
      Category: CLX.Archivebox
      Are documents archived with encryption?
      Document archiving with encryption is possible if desired. However, this is not a legal requirement. All that is required for legal compliance is the signature, which ensures document integrity.
      Category: CLX.Archivebox
      Some of our customers want printed invoices from us, while others want electronic invoices. Can the CLX.ArchiveBox distinguish between the two types?
      Yes, the CLX.ArchiveBox offers a variety of simple options, and you can choose the one that best fits your situation.
      Category: CLX.Archivebox
      How can I archive customer invoices that are not in electronic form, but only generated in printed form?
      We also have a solution for this; please contact us for more information.
      Category: CLX.Archivebox
      What exactly is meant by "documents"?
      All important business documentation, as well as sensitive data in PDF, XML, DOC or other formats. Also scanned data, such as certificates, contracts, test reports, medical reports, X-rays, tax returns and much more.
      Category: CLX.Archivebox
      Can I sign unsigned documents and then use them right away in signed form?
      Yes, the CLX.ArchiveBox can scan documents, sign and archive them, and export them immediately.
      Category: CLX.Archivebox
      Does the CLX.ArchiveBox support EDIFACT?
      Yes, this support is present.
      Category: CLX.Archivebox
      How can I access the CLX.ArchiveBox?
      The CLX.ArchiveBox has a user-friendly Web interface. You can access the CLX.ArchiveBox from any PC and use or manage all functions conveniently.
      Category: CLX.Archivebox
      Can I also access the CLX.ArchiveBox from outside?
      Naturally, if this is allowed by your company network. For example, you could use a VPN connection for this.
      Category: CLX.Archivebox
      Can our auditor or the VAT office access the CLX.ArchiveBox?
      Yes, if you grant them suitable permission. You can create separate logins for an auditor or external bodies.
      Category: CLX.Archivebox
      Can several CLX.ArchiveBoxes communicate with each other?
      Yes, this is no problem with the integrated mail client.
      Category: CLX.Archivebox
      Are there any extra costs if I send invoices electronically?
      If you work with an electronic invoice provider, the fees charged by the provider are applicable. There is no charge for sending invoices from box to box.
      Category: CLX.Archivebox
      How can I receive documents from outside?
      Documents can be received from another box or via e-mail.
      Category: CLX.Archivebox
      Is installation included in the price?
      Yes, as long as you purchase a standard product. If you have special requirements, please contact us.
      Category: CLX.Archivebox
      Is the CLX.ArchiveBox compatible with my system and ERP?
      Yes, the CLX.ArchiveBox is compatible with every ERP solution.
      Category: CLX.Archivebox
      Is any other software necessary for using the CLX.ArchiveBox?
      No; the CLX.ArchiveBox can automatically sign and archive all documents with no need for additional software.
      Category: CLX.Archivebox
      Do I need an additional PC in order to use the CLX.ArchiveBox?
      No; you can access the CLX.ArchiveBox from any existing PC on the network.
      Category: CLX.Archivebox
      Does the CLX.ArchiveBox need special connections?
      No; it only needs a free network port.
      Category: CLX.Archivebox
      How can I tell whether something is not working right with the CLX.ArchiveBox?
      All transactions in the CLX.ArchiveBox are logged to a journal, and the most important ones are also reported to an e-mail address by the notification service. This means that the CLX.ArchiveBox lets you know if something is not working right.
      Category: CLX.Archivebox
      If the CLX.ArchiveBox has a malfunction, does this mean that my data is lost?
      No, because the CLX.ArchiveBox performs periodic backups. CREALOGIX can restore the backup to a new CLX.ArchiveBox within 48 hours.
      Category: CLX.Archivebox
      Is the CLX.ArchiveBox legally compliant?
      Yes, the CLX.ArchiveBox complies with the provisions of the Swiss ordinance on the maintenance and preservation of business records (GeBüV) and the Swiss ordinance on electronic data and information (EIDI-V). It therefore fulfils all legal requirements for archiving electronic documents.
      Category: CLX.Archivebox
      What do GeBüV and EIDI-V mean?
      The answer directly from the federal authorities of the Swiss Confederation: GeBüV EIDI-V
      Category: CLX.Archivebox
      If this legislation changes, will the CLX.ArchiveBox be useless?
      No; the CLX.ArchiveBox has an online update mechanism, and CREALOGIX ensures that the box always fulfils the latest requirements.
      Category: CLX.Archivebox
      Which invoices can be archived electronically with the CLX.ArchiveBox in accordance with legal requirements?
      Customer invoices from your business or accounting software are signed and archived in accordance with legal requirements.

      Supplier invoices are also saved in accordance with legal requirements, either as scans or as electronic invoices sent by e-mail, PayNet or PostFinance.

      Category: CLX.Archivebox
      Do I need paper copies of the invoices in addition to electronic archiving in the CLX.ArchiveBox?
      No; paper copies are no longer necessary because the CLX.ArchiveBox archives all invoices in accordance with legal requirements.
      Category: CLX.Archivebox
      Does the CLX.ArchiveBox only archive invoices, or can it also archive other documents in accordance with legal requirements?
      Yes; the CLX.ArchiveBox supports a document archive as well as an invoice archive. All documents can be archived with legally compliant signatures.
      Category: CLX.Archivebox
      How long must data and documents relevant to VAT be retained?
      The legal requirement is 10 years.
      Category: CLX.Archivebox
      Can I also archive electronic bank documents in the CLX.ArchiveBox in accordance with legal requirements?
      Of course; electronic documents from financial institutions are archived in the CLX.ArchiveBox in accordance with legal requirements.
      Category: CLX.Archivebox